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Francesco Scarparo

Service

Automations that take repetitive work off your plate and give you time back.

I automate the tasks you repeat by hand every day, such as quotes, reminders, emails and reports, and connect the tools you already use. I work with n8n, Zapier, Make and artificial intelligence, pick the right tool for your process and hand over workflows that run on their own, with fewer mistakes and more time for your customers.

Let’s talk about your projectSee the projects
Timeline
Depends on the tools and steps involved
Who it’s for
Businesses and professionals with repetitive tasks
Where
Anywhere in Italy, remote too
Your contact
Francesco Scarparo, from idea to launch

Which business tasks can you automate?

Almost anything that follows the same steps every time can be handed over to an automation. These are the situations people bring to me most often.

  • You copy the same details from your website form into your management software, then into a spreadsheet and finally into an email to the customer.

  • You put together quotes and documents by hand, even though they always follow the same structure.

  • You remind people about appointments, deadlines and payments with messages written one by one, WhatsApp included.

  • Every week you rebuild the same report by pulling figures out of different programs.

  • Requests arriving by email, through the website and on social media end up in different places, and some get lost.

What I do to automate your work

An automation is only worth having if it holds up over time and you always know what it is doing. That is why I go further than linking two apps together.

  • Process analysis

    We look at how you work today, step by step, and choose where it pays to start. Automating a single point is often enough to feel the difference straight away.

  • Tools that talk to each other

    I connect your website, email, management software, CRM, spreadsheets and WhatsApp, so data entered once reaches everywhere it is needed on its own.

  • AI where it pays off

    With Claude and OpenAI an automation can read an email, summarise a document or draft a reply. I use it when it genuinely saves you time, not because it is fashionable.

  • The right tool

    n8n, Zapier and Make have different costs and limits. I recommend the one that suits your case and, when you need more control, I write a custom automation in Node.js.

  • Checks and alerts

    If a step gets stuck you receive an alert and the data is not lost. Every workflow keeps a log of what it has done, so you can check it whenever you like.

  • Handover and support

    I walk you through how each automation works, hand over the access details and stay available to adjust it when the way you work changes.

How I build an automation

First you describe a typical day, the tools you use and the tasks that weigh on you most. I map the process as it is today and as you would like it to be, then we decide together what to automate first.

I build the automation and test it on real data alongside your usual routine, until you are sure it gets everything right. Only then do we switch it on for good, and I show you how to keep an eye on it.

Timeline

How long does it take to automate a process?

It depends on how many tools need connecting and how many steps the process has. A simple workflow between two apps takes little time, while a process that spans several departments needs more analysis and more testing. You get a precise timeline in the quote, once I have seen how you work.

Related projects

See the projects

FAQ

Frequently asked questions about automation

Ask me your question

  • They are three platforms that connect different programs and run automations. Zapier and Make are subscription services that are very easy to use, while n8n can also be installed on your own server and gives you more control over your data. I choose the right one based on the process, the volume of work and the budget.

  • Hardly ever. An automation builds on the tools you already have, such as email, management software, a CRM or spreadsheets, and makes them work together. If a program cannot be connected, I suggest an alternative and explain why.

  • Yes. With Meta’s WhatsApp Business Platform you can send confirmations, reminders and automatic replies. There are clear rules on which messages you can send and what they cost, and I go through them with you before we start.

  • You get an alert and the data waits in line, so nothing is lost. Every workflow keeps track of what it does, so we can see straight away where it stopped and I fix it.

  • We decide together which data goes through artificial intelligence and which does not. I use the business versions of AI services, which by default do not use the data you send to train their models. For the most sensitive data everything can stay on your own server, with n8n installed there.

More from the blog

Go to the blog

Which task would you like to stop doing by hand?

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